AIEEE 2012 Admission Procedure - Online Registration, Choice Filling, Seat Allotment

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Online Registration - Round 1 to 4 (June 16 to 25, 2012)

At this stage, candidates declared ‘eligible’ on the basis of AIEEE-2012 results are required to register Online through Internet (www.ccb.nic.in) from places convenient to them.

Arrangement of Reporting/Help Centers is being made at most of the Participating Institutes for guiding the candidates. Candidates may seek guidance at these centers during working hours (normally 9.00 AM to 5.00 PM) and complete their registration, choice filling and locking. The list of these centers is given in Section 10 and Section 11.

Note: A video presentation of the registration and choice filling/locking process has been made available to all candidates when they visit CCB website for doing online registration. It is strongly advised that all candidates should watch this video which details the procedure to be followed. Only after watching this video, candidates should proceed to do the actual registration and choice filling/locking.

The procedure to be followed is described here :

1. Access the website www.ccb.nic.in and click on “Registration”.

2. The names of the two streams - Engineering and Architecture - will appear on the computer screen; click on the desired stream.

3. Register as a new candidate by clicking on “New candidate!! Register here” link. Read the instructions given on the screen and click on “Register”.

4. Register by entering the information (as indicated in the AIEEE Admit Card) against the following fields:
(a) Name
(b) Roll number
(c) Application number
(d) Date of Birth

Note:

• Candidates need not wait for receipt of score card from CBSE for registration.

• Candidate should ensure the above data be entered exactly as per AIEEE admit card. For name field, capital and lower case letters should be entered as printed in the Admit Card/Score Card. Corrections in the name, if any, cannot be entered at this stage.

• Candidates will be permitted to proceed with the registration process, only if these data entered by them match the data as available with the AIEEE-2012 database of CBSE. The candidates will be required to key in a password.

• The password must consist of EIGHT characters and must be a combination of alphabets (lower or upper case), numeric characters and special characters. (Passwords are case sensitive. That means ‘A’ and ‘a’ will be treated as different characters. An example of a valid password is: aBC1#23$).

• For subsequent logins, candidates will be able to login directly with their respective Roll Number as Login ID and the chosen password as Password. Candidates should remember to log out at the end of their session so that the choices saved cannot be tampered with or modified by unauthorized persons.

• Candidates are advised to record/remember their password for all future logins.

• Candidates are advised not to disclose or share their password with anybody. Neither CCB nor NIC is responsible for violation or misuse of the password of a candidate.

• If a candidate forgets his/her password, the additional information provided by the candidate at the time of registration will be used to issue a new password. Hence, it is mandatory for every candidate to enter the required additional information as indicated in the registration form at the time of registration.

• Candidates can change their passwords after login, if desired.

5. After login, the personal data of the candidates (as per the AIEEE-2012 data base) will be automatically displayed on the screen. Candidates must verify their personal data. In case of any discrepancy, candidate will be allowed only once to correct the data in respect of category, sub-category, etc. in the following ways:

• Category can be changed from (SC/ST/OBC/OM) to 'OP' but not vice versa. The category OBC can be changed to OM if appropriate OM certificates are produced.
• Sub Category can be changed from SCPH to SC, STPH to ST, OBCPH to OBC, OMPH to OM and OPPH to OP, but not vice versa.
• 'State from which eligible' can be changed so as to be consistent with candidate’s documents and certificates.
• Change of gender is permitted if wrongly mentioned.
• Candidates must indicate their address for correspondence. Candidates may also enter their phone number, mobile number, email id etc. These contact details should be entered correctly. CCB may need them for urgent communication with the candidate.

6. Changes in the following fields are not permissible under any circumstances
i. Candidate’s name
ii. Mother’s name
iii. Father’s name
iv. Date of birth
Note:
1. Candidates may take a printout (hard copy) of the registration form containing the above personal data.
2. It is solely the responsibility of the candidates to verify that their personal data, including category, subcategory, state of eligibility, gender etc. are consistent with documentary evidence. Change of category and sub category may result in change of status of the eligibility of a candidate as declared at the time of the AIEEE results. CCB/NIC is not responsible for any omissions in the details and its consequences thereafter.
3. If the personal data submitted / entered by a candidate is found to be wrong at the time of verification of certificates either during reporting or at any later stage, the allotment of seat/provisional admission is liable to be cancelled.
4. Once these personal data are verified and submitted, candidates will not be allowed to change the personal data under any circumstances.

Candidates must indicate their address for correspondence. Candidates may also enter their phone number, mobile number, email id etc. These contact details should be entered correctly. CCB may need them for urgent communication with the candidate.

6. Changes in the following fields are not permissible under any circumstances
i. Candidate’s name
ii. Mother’s name
iii. Father’s name
iv. Date of birth

Note:

1. Candidates may take a printout (hard copy) of the registration form containing the above personal data.
2. It is solely the responsibility of the candidates to verify that their personal data, including category, subcategory, state of eligibility, gender etc. are consistent with documentary evidence. Change of category and sub category may result in change of status of the eligibility of a candidate as declared at the time of the AIEEE results. CCB/NIC is not responsible for any omissions in the details and its consequences thereafter.
3. If the personal data submitted / entered by a candidate is found to be wrong at the time of verification of certificates either during reporting or at any later stage, the allotment of seat/provisional admission is liable to be cancelled.
4. Once these personal data are verified and submitted, candidates will not be allowed to change the personal data under any circumstances.

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At this stage, all the registered candidates are required to exercise their choices of branches and institutes in order of their preference. The procedure is detailed here.

1. The procedure for exercising choices and seeking pertinent information is guided through appropriate messages and tabs on the computer screen.

2. As per the eligibility of the candidate, available seat information relating to institutions, disciplines (Engineering/Technology and Architecture/Planning), branches (e.g., Electronics Engineering, Computer Science, etc.) will be displayed.

3. Candidates can fill in as many numbers of choices in the order of preference from the list of available seats.

4. Candidates are permitted, if they so desire, to change or re-order their choices, delete earlier choices and add new choices any number of times until they lock their final choices. Choices should be positively locked before 5.00 PM of June 25, 2012.

Note: Candidates are suggested to view the video for choice filling available on the CCB web site.

Indicative Seat Availability (MOCK Counseling) (June 16 to 25, 2012)

• Based on the number of registered candidates who have submitted their choices at any given time, the system will be able to provide an idea of the seats that candidates may be offered. This indicative seat availability ('mock counseling') is to help the candidates to finalize the most appropriate choice of discipline, institution and branch for their rank, state and category.

• The indicative seat availability will be displayed at regular intervals during June 16 - 25, 2012 on the CCB website. Candidates are advised to visit the CCB website regularly for this purpose.

• All candidates are strongly advised to register and fill their choices during the above period so that they get to know which seats are likely to be available to them.

• The final allotment of seat in the allotment rounds may be different from the indicative seat availability. Hence candidates are advised to fill choices carefully based on their interest and willingness.

Locking of the Choices (June 22 to 25, 2012)

• Candidates MUST lock their choices only after they have finalized them but, in any case, before 5.00 PM of June 25, 2012. The locking of choices involves a few steps after the LOCK button is clicked. This includes entering the password, confirming the locking, etc. Candidate should follow all the steps carefully to complete the locking procedure.

• After the choices are locked, candidates will not be able to change their choices any further. A printable version of the choices along with the terms and conditions agreed by the candidate at the time of registration is displayed once the choices are locked. Candidates must take a printout (hard copy) of the locked choices, (which also contains terms and conditions) sign it and produce it at the time of reporting to the Reporting Center.

• If candidates fail to explicitly lock their choices by 5.00 PM of June 25, 2012, their last saved choices will be automatically locked after this deadline. Candidates are therefore strongly advised to lock their choices themselves and secure a printout of these locked choices. Registered candidates who do not exercise any choices or fail to save them will not be considered for admission and seat allotment. Candidates can login again after locking the choices; the locked choices will be displayed but cannot now be modified or altered.

Note: ‘SAVING’ a choice is NOT the same as 'LOCKING' a choice. A choice that is only saved but not locked, can be retrieved later on and modified. The modified choice has to be saved again. The old choice exercised earlier is lost. But a choice that is locked cannot be modified and saved afresh.

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During this step, the choices submitted by the candidates will be processed centrally using an allotment software developed by National Informatics Centre (NIC) New Delhi and seats will be allotted in the order of merit as per AIEEE AIR on the basis of the locked choices. The allotment result will be available on the CCB website: www.ccb.nic.in. Individual allotment letters will not be sent to the candidates. However, candidates may take a printout of the allotment details from CCB website. Candidates who are allotted seats will have to personally report to any one of the Reporting Centers.

Allotment Policy for Home State (HS), Other States (OS) and All India (AI) quotas.

• For NITs [Home State (HS), Other States (OS)]

Allotment of seat will be made based on a candidate’s AIR and his/her choices. A candidate belonging to a reserved category will be first considered for Open seats in terms of merit. If s/he does not get a seat under Open category, then s/he will be considered for the seats reserved for the category s/he belongs. A candidate who is offered a seat under SC/ ST/ OBC/OM category and/or PH sub-category shall be considered for allotment in OP category in subsequent rounds subject to eligibility and availability of vacant seats. However, the other state quota seats in an Institute shall be available only to candidates from other states, home state candidates being forbidden from these seats. This process is repeated till an allotment is made or the choices are exhausted.

• For all Participating Institutes except NITs [All India (AI) quotas]

A candidate, based on AIR and his/her choices, will be considered for allotment of seat under All India quota. This process is repeated till an allotment is made or the choices are exhausted.

Seat Allotment Procedure

• Seat allotment will be done in several rounds. In the first round, all the seats will be allotted to the candidates and the result indicating the institution and the branch allotted will be available on the website. In the second and third rounds, seats will be allotted against the available vacancies in the respective rounds, and the results will be available on the web site. In the second and third rounds, no fresh choice filling will be permitted; registered candidates will not be allowed to alter or resubmit their choices.

• The counseling/admission procedure after the third round of allotment requires actions by the candidates depending on what Option (I or II or III) they had exercised earlier. Please read Section 4.3 very carefully for further details.

Withdrawal from Allotment Process

Candidates who, at any stage, withdraw from allotment process will not be considered for subsequent rounds of seat allotment except for the Spot Round, for which they will have to register again.

Cancellation due to non-fulfillment of Essential Requirements

• If candidates fail to satisfy the minimum educational qualifications prescribed (10 + 2 or equivalent), their allotment of the seat shall automatically stand cancelled and such candidates will not be considered for seat allotment in subsequent rounds, if any.
• If a candidate fails to produce appropriate category certificate(s) his/her allotment will stand cancelled. However, in such cases if eligible, s/he may be considered for allotment in further rounds, as per their changed category.

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Candidates who get a seat allotment for the first time in any of the first three rounds should report to any Reporting Center within the dates stipulated for those rounds for taking the provisional admission. Generally, the reporting time at all Reporting Centers is 9.00 AM to 5.00 PM. The reporting procedure for provisional admission is as follows:

Document Verification

Candidates shall carry the following documents at the time of reporting to the Reporting Center:

1. Printout of locked choices and terms and conditions taken from the CCB website and duly signed by the candidate.

2. Originals for verification

i. Admit Card of AIEEE-2012.
ii. Score Card of AIEEE-2012 issued by CBSE (downloaded score card is acceptable).
iii. Class X (High School) Board Certificate as proof of date of birth.
iv. Pass Certificate and Marks sheet of qualifying examination. (see Section 6.4 for the list of qualifying exams)
v. Certificate of category (SC / ST/ OBC / OM) issued by the competent authority in the prescribed format (Annexure I-V)
vi. Certificate for Persons with Disabilities (PH), if applicable (Annexure – VI).
vii. Passport, if the candidate has passed the qualifying examination from outside India; this is required for determining the 'State from which eligible'.
viii. Proof of place of examination Center of the final examination from the National Open School for candidates having Senior Secondary Certificate; this is required for determining the 'State from which eligible'.

3. Two sets of self-attested copies of all the documents listed above. The originals will be returned after verification and self-attested copies will be retained by the Reporting Center.

4. Two passport size photographs identical to the one pasted on the AIEEE 2012 application form.
Note: If the original certificates are not in Hindi/English, duly certified Hindi/English version translation of such certificates will be required.

Verification of Credentials

If the personal data viz. category, subcategory, state of eligibility and gender submitted by the candidates at the time of registration is found to be wrong at the time of verification of the original certificates at Reporting Centers, the allotment of their seats is liable to be cancelled.

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Consequences of Not Reporting to the Reporting Center

The seats allotted to candidates who do not report within the stipulated period to the Reporting Center will be cancelled and these candidates will not be considered for seat allotment in subsequent rounds, except for the Spot Round for which they have to register again.